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Water ERP

Water ERP for packaged drinking water plants.

The Water ERP is an edition of Odoo 18, based on the ITIS Easybusiness implementation, for businesses that treat, bottle and distribute drinking water. It manages treatment and quality testing, batch release, bottling, returnable containers and deposits, route sales, supply contracts and regulatory compliance. It is built on Odoo inventory, manufacturing, sales, purchasing, accounting and payroll.

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Functional scope

Modules and capabilities

The areas covered by the edition are described below.

Treatment and quality

Quality control from source water to finished product.

  • Treatment stages linked to manufacturing work centres
  • Quality parameters including pH, total dissolved solids, residual chlorine, turbidity and microbiology
  • Test specifications per product and test point
  • Quality tests evaluated automatically against the specification
  • A register of failures and deviations
  • Sanitation log

Batch release

Every finished batch carries a release status.

  • A manufacturing order cannot be closed while a mandatory test is missing or failed
  • A delivery cannot be validated for a batch that has not been released
  • Batch records support traceability in the event of a recall

Bottling and packaging

Production of each pack size.

  • Pack sizes from 330 mL bottles to 20 L jars
  • A pack specification per product, which generates the bill of materials
  • Label control: version, artwork, content checklist and named approval
  • Packaging reconciliation on each production order
  • Production line runs with availability, performance, quality and overall equipment effectiveness

Returnable containers and deposits

A container ledger for each customer.

  • Jars, crates and pallets issued, returned, written off and outstanding
  • Deposits charged on issue and refunded on return, held in a liability account
  • Lost containers billed against the deposit

Route and van sales

Daily distribution.

  • Routes with scheduled stops
  • Vehicles with their own stock locations
  • Daily trips covering load-out, delivery, collection of empties and cash reconciliation
  • Trip variance reporting

Sales and customer service

Recurring supply and customer requests.

  • Supply contracts that generate sales orders on a schedule
  • Prepaid coupon books redeemed on delivery
  • Dispensers and coolers tracked as assets on loan, with rental billing and service records
  • Supply requests with stages and teams, converted to quotations and manufacturing orders

Purchasing

Packaging and chemical supply.

  • Days of stock cover calculated from actual consumption
  • Reorder points that raise purchase orders automatically
  • Receipt checks requiring a certificate of analysis reference and an inspection result
  • A purchasing panel showing shortages, open orders and late deliveries

Crew time and payroll

Labour recorded against production and distribution.

  • Crew recorded on each line run and trip, with hours and role
  • Rate cards with hourly rate, overtime, trip allowance and night-shift allowance
  • A payroll period summary traceable to each run and trip
  • Payslip batches created in payroll from the confirmed period
  • Labour cost per litre

Compliance

Regulatory compliance

The edition includes a compliance register and, for Malawi, the requirements of the Malawi Bureau of Standards.

Malawi Bureau of Standards

For plants certified in Malawi.

  • A finished-product specification based on MS 699 Bottled drinking water
  • Label checks for the certification mark, treatment method and typical analysis
  • Sampling and labelling standards held on the compliance register

Revenue authority

Fiscal invoicing.

  • Invoices and receipts submitted to the Malawi Revenue Authority Electronic Invoicing System from the same system

Reporting and access

Reports, dashboard and roles

Management information and access control.

Reports and dashboard

Available to management.

  • A workflow dashboard of the plant and bottling line
  • Litres sold, coupon redemptions and dispenser services
  • Container balances and trip variances

Predefined roles

Access is assigned by role.

  • Operator, quality and stores
  • Counter and driver
  • Payroll, accounts and manager

Delivery

Implementation, hosting and support

Amazutech implements, hosts and supports the edition.

Implementation

Each project follows the same stages.

  • Review of current processes and identification of gaps against the standard edition
  • Configuration, master data set-up and migration of opening balances
  • Role-based user training with written procedures
  • Staged go-live with on-site support through the first month-end close

Hosting

All systems are hosted by Amazutech in Australian data centres.

  • Access through a web browser; no server is required at the plant
  • Daily backups, monitoring and security updates
  • Central management of user accounts and access

Support

Support continues after go-live under an annual agreement.

  • Help desk for users and administrators
  • Updates when tax, payroll or regulatory rules change
  • Corrections and enhancements to the edition

Request a demonstration

We can demonstrate the cycle from production batch through testing and release to delivery and invoicing on a demonstration plant.

Contact us